Chawton House Surgery

St Thomas Street, Lymington, SO41 9ND

Current time is 20:29 - Sorry, we're closed


Telephone: 01590 672953

Data Sharing


 Data Sharing

NHS England aims to link information from all the different places where you receive care, such as hospital, community service and us, your GP Surgery. This will allow them to compare the care you received in one area against the care you received in another.

Information will be held in a secure environment called the Health and Social Care Information Centre (HSCIC). The role of the HSCIC is to ensure that high quality data is used appropriately to improve patient care. The HSCIC has legal powers to collect and analyse data from all providers of NHS care. They are committed, and legally bound, to the very highest standards of privacy and confidentiality to ensure that your confidential information is protected at all times.

This data can also be used, with permission, for research purposes.

If you do not wish to share data for research, you can opt out:

You can object to information containing data that identifies you from leaving the Practice. This will prevent identifiable information held in your record from being sent to the HSCIC secure environment. It will also prevent those who have gained special legal approval from using your health information for research.

You can also object to any information containing data that identifies you from leaving the HSCIC secure environment. This includes information from all places you receive NHS care, such as hospitals. If you object, confidential information will not leave the HSCIC and will not be used, except in very rare circumstances for example in the event of a public health emergency.

For more information


The law requires Doctors to provide some very limited information about certain things. The law says, for example, that Doctors must provide information to local authorities about some infectious diseases, e.g. if you had food poisoning. Very rarely, Doctors may be required to disclose information in order to detect a serious crime. Likewise, a court order can require Doctors to disclose certain information during a court case.


Summary Care Record (SCR)

If you decide to have a SCR, it will contain important information about any medicines you are taking, allergies you suffer from and any bad reactions to medicines that you have had. This does not include diagnosis or procedures.

Giving healthcare staff access to this information can prevent mistakes being made when caring for you in an emergency or when your GP practice is closed. Your Summary Care Record will also include your name, address, date of birth and your unique NHS Number to help identify you correctly.

If you and your GP decide to include more information it can be added, but only with your express permission. This is often referred to as the ‘Enhanced dataset upload to the Summary Care Record’ and is particularly useful for older patients, or patients with more complicated medical problems.

For more information:Phone 0300 123 3020 or visit

Care and Health Information Exchange (formerly the Hampshire Health Record)

The Care and Health Information Exchange (CHIE) contains key information from hospital, general practice, community care and social services. The system makes this available to the staff who care for you and your family wherever they are, making the treatment you receive safer and more accurate. CHIE is managed by the South, Central and West Commissioning Support Unit on behalf of health and social care organisations in Hampshire, Farnham and surrounding borders.

For more information



SystmOne Data Sharing

The practice uses a clinical computer system called SystmOne to store your medical information. The system is also used by other GP practices, Child Health Services, Community Services, Hospitals, Out of Hours, Palliative Care services and many more. This means your information can be shared with other clinicians so that everyone caring for you is fully informed about your medical history including medication and allergies.

You can control how your medical information is shared with other organisations that use this system.

  1. Sharing Out

This controls whether your information stored in the practice can be shared with other NHS services (i.e. made shareable)

  1. Sharing In

This controls whether information made shareable at other NHS care services can be viewed by us, your GP practice, or not. (i.e. shared in)


Benefits of sharing information

Sharing information can help improve understanding, responses to different treatments and potential solutions. Information will also help to:

¨ Provide better information to out of hours and emergency services

¨ Prevent Prescribing of medication to which you may already have an allergy

¨ Make more informed prescribing decisions about drugs and dosages

¨ Avoid unnecessary duplication in prescribing

¨ Increase clinician confidence when providing care

¨ Results of investigations, such as X-rays and laboratory tests

¨ Reduce referrals, ambulance journey admissions, tests, time wastage and visits to healthcare premises

¨ Find out basic details about you, such as address and next of kin


Do I have a choice?

Yes. You have the right to prevent confidential information about you from being shared or used for any purpose other than providing your care, except in special circumstances. You can go to to find out more about data sharing and set a national data opt-out. You can also limit the information that identified you to be shared outside this Practice  by completing the Data Sharing Preference form. This will prevent your confidential information being used other than where necessary by law.


Objecting on behalf of others

If you are a carer and have a Lasting Power of Attorney for Health and Welfare then you can object on behalf of the patient who lacks capacity. If you do not hold a Lasting Power of Attorney then you can raise your specific concerns with the patient’s GP.

If you have parental responsibility and your child is not able to make an informed decision for themselves, then you can make a decision about information sharing on behalf of your child. If your child is competent then this must be their decision.


Do I need to do anything?

Ask the Surgery for a Data Sharing Preference form then just note your preferences and return it to us. You can change your mind at any time, just complete another form.


The content provided here is for information purposes only. Information obtained here is subject to personal interpretation and can become obsolete, thus accuracy cannot be guaranteed. Please consult your own healthcare provider regarding any medical issues. Last updated October 2019.

Opening Times

  • Monday
    07:30 until 18:30
  • Tuesday
    08:00 until 18:30
  • Wednesday
    08:00 until 13:00
    14:00 until 18:30
    The main reception is closed between 1-2pm but phone lines remain open for urgent medical needs.
  • Thursday
    08:00 until 18:30
  • Friday
    08:00 until 18:30
  • Saturday
    08:00 until 11:00
    (2nd Saturday of each month ONLY, depending on statutory holidays) - Suspended until further notice
  • Sunday